Privacy Policy
At Any Enterprises, Inc. d/b/a AnyTeam ("AnyTeam," "we," "us," or "our"), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and protect information when you use our website, applications, and services (collectively, the "Services").
1 INFORMATION WE COLLECT
Category of Personal Data
Examples of Personal Data We Collect
Categories of Third Parties With Whom We Share This Data
Account & Profile Data
Name, email address, phone number (if provided)
Job title, company information (if provided)
Account preferences and settings
Authentication credentials
Payment information (processed by third-party processors)
Service providers (hosting, support)
Payment processors (currently Stripe)
Not sold to third parties
Google Workspace Data
Gmail messages and metadata
Google Calendar events and scheduling
Google Drive files and documents
Google Contacts information
(Applies only if you authorize integration of Google Workspace with the Service)
AI processing providers (OpenAI, Anthropic, Google)
Not shared for marketing purposes
Business Intelligence Data
CRM data from connected systems
Sales pipeline and opportunities
Contact and prospect information
Public business intelligence data
Third-party data provider information
AI processing providers
Analytics providers (aggregated and de-identified only)
Conversation & AI Data
AI chat conversations
Meeting transcripts and summaries
Voice recordings (processed, not stored)
Feedback and ratings
AI processing providers
Not shared with other users
Desktop Application Data
Screen content and application window text (with permission)
Application usage patterns and system information
System audio and microphone audio (with explicit consent)
File access from your filesystem (with explicit consent)
Screenshots (when explicitly enabled)
Voice commands and dictation
Local processing (on your device)
Cloud AI providers (when enabled)
Not shared for marketing purposes
Document Uploads
Document content for analysis and summarization
File metadata (name, size, type, upload date)
Processed summaries and extracted insights
Original files (temporarily processed, not permanently stored)
AI processing providers
Not permanently stored as full files
Used solely for analysis and insights
Usage & Analytics Data
Feature usage and engagement patterns
Performance and error logs
Device and browser information
IP address and general location
Cookies and tracking technologies
System specifications and network information
Analytics providers (Mixpanel, Google Analytics)
Service providers for optimization
Aggregated data for product improvement
Not shared in personally identifiable form
Payment Data
Billing information (when you upgrade)
Payment card details
Transaction history
(Only collected for paid subscriptions)
Payment processors (currently Stripe)
Not stored by us directly
Required for billing purposes only
Important Notes:
Google API Compliance: Our use of Google API data complies with Google's User Data Policy and Limited Use Requirements
Data Minimization: We collect only what's necessary to provide our Services
Local Processing: Desktop app data is primarily processed on your device when possible
No Sales: We do not sell your personal data to third parties
1.1 Information You Provide Directly
Account Information: When you create an account, we collect:
Name and contact information (email address, phone number)
Company information and job title
Account credentials and authentication information
Payment information (processed by third-party payment processors)
Profile information and preferences
Communications: When you contact us, we collect:
Support requests and correspondence
Feedback, suggestions, and survey responses
Information from phone calls, emails, and chat interactions
Document and File Uploads: When you upload documents or files to the Services:
Document content for analysis and summarization
File metadata (name, size, type, upload date)
Processed summaries and extracted insights
Note: We process and analyze uploaded documents but do not permanently store complete original files unless necessary for ongoing service functionality
1.2 Information from Connected Services
Google Workspace Integration: With your explicit authorization, we access:
Gmail messages and metadata
Google Calendar events and scheduling information
Google Drive files and documents
Google Contacts information
CRM and Business Systems: Through our integration platform (unified.to), we may access:
Customer relationship management (CRM) data from Salesforce, HubSpot, and other platforms
Sales pipeline and opportunity information
Contact and lead information
Activity logs and interaction history
1.3 Public Data Research
To provide sales insights and business context, our research agents may collect publicly available information including:
Professional profiles and company information from business directories
Public social media and professional networking data
Industry reports and market intelligence
Company news, funding information, and business developments
Prospect and lead information from public business sources
This data collection is limited to publicly available sources and is used solely to enhance your sales and business development activities.
1.4 Desktop Application Data Collection
Important: The AnyTeam desktop application has enhanced data collection capabilities that require your explicit consent. This includes:
Screen and Application Data:
Text content from application windows and screens
Application names and usage patterns
Window titles and interface elements
Screenshots (only when explicitly enabled)
Audio Data:
Microphone audio from meetings, calls, and conversations (with explicit consent)
System audio and notifications
Voice commands and dictation
⚠️ CRITICAL RECORDING LAW WARNING: Audio capture includes system-level audio that may contain conversations from third-party applications (Zoom, Teams, phone calls, etc.). You are solely responsible for obtaining all required consents and complying with applicable recording laws before enabling audio capture. Recording laws vary by jurisdiction and may require all-party consent. AnyTeam is not responsible for your compliance with recording laws.
File System Data:
Access to specified files and folders (with explicit consent)
File metadata and content analysis
Document creation and modification tracking
System Information:
Device specifications and operating system details
Network connectivity information
Application performance metrics
1.5 Recording Laws and User Compliance
IMPORTANT LEGAL NOTICE: The AnyTeam desktop application captures system-level audio that may include audio from third-party applications and services. This functionality creates significant legal responsibilities for users.
User Obligations: Before enabling audio capture, you must:
Understand recording laws applicable in your jurisdiction
Obtain all required consents from conversation participants
Comply with third-party platform terms of service
Provide appropriate notice to meeting participants
Consider international legal requirements when participants are in different countries
Common Legal Requirements:
All-Party Consent Jurisdictions: Some states (like California) and countries require consent from ALL participants
One-Party Consent: Other jurisdictions only require one participant's consent (yours)
Business vs. Personal: Different rules may apply to business and personal conversations
Cross-Border: International calls may be subject to multiple jurisdictions' laws
AnyTeam's Role and Limitations:
We provide the technical capability to capture audio but cannot monitor your compliance
We cannot determine whether you have obtained proper consents
We are not responsible for your compliance with recording laws
You bear full legal responsibility for lawful use of audio capture features
Recommendations:
Consult legal counsel about recording laws in your jurisdiction
Consider disabling audio capture during sensitive conversations
Always inform participants when recording may occur
Review your organization's policies on recording and monitoring
1.6 Automatically Collected Information
Usage Data:
How you interact with our Services
Features used and frequency of use
Time spent in the application
Error logs and performance data
Device Information:
IP address and approximate location
Browser type and version
Device identifiers and specifications
Operating system information
Cookies and Tracking Technologies:
Essential cookies for functionality
Analytics cookies (with consent)
Preference and settings cookies
2. HOW WE USE YOUR INFORMATION
2.1 Service Provision and Improvement
We use your information to:
Provide, operate, and maintain the AnyTeam Services
Generate AI-powered insights and recommendations
Integrate with your connected data sources
Respond to your requests and provide customer support
Improve our Services through analysis and research
2.2 AI and Machine Learning Processing
On-Device Processing:
Screen, application, and file data is primarily processed locally on your device
Local machine learning models may analyze content for context and insights
Processed data is stored in an embedded database on your device
Cloud Processing:
Audio data may be sent to our cloud infrastructure for transcription using Google's services
Alternatively, audio can be transcribed locally using on-device models (your choice)
Content may be sent to third-party AI providers (OpenAI, Anthropic, Google) for summarization and analysis
Personal information is filtered and anonymized before cloud processing when possible
2.3 Communication and Marketing
With your consent, we may use your information to:
Send service updates and announcements
Provide product recommendations and tips
Send marketing communications about new features
Invite you to events, surveys, or beta programs
3. HOW WE SHARE YOUR INFORMATION
3.1 Third-Party Service Providers
We share information with trusted service providers who help us operate our Services:
AI and Language Model Providers:
OpenAI (for GPT-based processing and analysis)
Anthropic (for Claude-based processing and analysis)
Google (for transcription and AI services)
Database and Infrastructure Providers:
Google Cloud Platform (for data storage and processing)
MongoDB Atlas (for database services)
Google Firestore (for real-time data synchronization)
Integration Services:
unified.to (for CRM and business system integrations)
Analytics and Product Intelligence:
Mixpanel (for product usage analytics and user behavior tracking) -
Google Analytics (for website and application analytics)
Communication and Email Services:
Mailchimp (for transactional emails and communications)
Important: We implement strict data minimization and anonymization practices when sharing data with third-party AI providers. Personal information is filtered and anonymized to protect your privacy.
3.2 Legal and Safety Requirements
We may share your information when required by law or to:
Comply with legal obligations, court orders, or government requests
Protect our rights, property, or safety, or that of our users
Investigate fraud, security issues, or technical problems
Enforce our Terms of Service
3.3 Business Transfers
If AnyTeam is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, subject to appropriate confidentiality protections.
3.4 With Your Consent
We may share your information with third parties when you explicitly consent to such sharing.
4. DATA RETENTION AND STORAGE
4.1 Local Data Storage
Desktop Application:
Screen, application, and file data is stored locally on your device
You control the retention period through application settings
Data can be deleted at any time through the application interface
4.2 Cloud Data Storage
Account and Service Data:
We retain your account information as long as your account is active
Service usage data is retained for operational and improvement purposes
Audio and Transcription Data:
Audio data is processed and deleted after transcription (typically within 24 hours)
Transcriptions may be retained to provide ongoing service functionality
You can request deletion of transcribed content at any time
4.3 Data Deletion
You can request deletion of your data by:
Using in-application deletion controls
Contacting our support team at privacy@anyteam.com
Deleting your account through the account settings
5. YOUR PRIVACY RIGHTS AND CHOICES
5.1 Access and Control
You have the right to:
Access the personal information we have about you
Correct inaccurate or incomplete information
Delete your personal information (subject to certain limitations)
Export your data in a portable format
Object to certain processing activities
5.2 Communication Preferences
You can:
Opt out of marketing communications at any time
Manage email preferences through your account settings
Unsubscribe using links in our emails
5.3 Data Collection Controls
Desktop Application Permissions:
Enable or disable screen content collection
Control microphone and audio access
Manage file system access permissions
Choose between cloud and local AI processing
5.4 Cookie Management
You can control cookies through:
Browser settings to block or delete cookies
Our cookie preference center
Opting out of analytics tracking
5.5 State-Specific Rights
California Residents (CCPA/CPRA):
Right to know what personal information is collected
Right to delete personal information
Right to opt-out of the sale or sharing of personal information
Right to correct inaccurate personal information
Right to non-discrimination for exercising privacy rights
European Union/UK Residents (GDPR/UK GDPR):
Right of access to your personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Rights related to automated decision-making
6. DATA SECURITY
6.1 Security Measures
We implement industry-standard security measures, including:
Encryption of data in transit and at rest
Access controls and authentication systems
Regular security assessments and monitoring
Secure development practices
6.2 Local Data Protection
For desktop application data:
Local data is encrypted using device security features
Access is protected by user authentication
Data is isolated from other applications
6.3 Incident Response
In the event of a data breach, we will:
Promptly investigate and contain the incident
Notify affected users as required by law
Take steps to prevent future incidents
Cooperate with regulatory authorities
7. INTERNATIONAL DATA TRANSFERS
7.1 Cross-Border Processing
Your information may be processed in countries other than your country of residence, including the United States. We ensure appropriate safeguards are in place for such transfers.
7.2 Transfer Mechanisms
For transfers from the EU/UK, we rely on:
Standard Contractual Clauses (SCCs)
Adequacy decisions where available
Other appropriate safeguards as required by law
8. CHILDREN'S PRIVACY
The AnyTeam Services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.
9. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time. When we do, we will:
Update the "Last Updated" date
Notify you through the Services or via email
Obtain your consent for material changes where required by law
Your continued use of the Services after updates indicates your acceptance of the revised Privacy Policy.
10. CONTACT INFORMATION
10.1 Privacy Questions
For questions about this Privacy Policy or our privacy practices, contact us at:
Email: privacy@anyteam.com
Address: Any Enterprises, Inc., 541 Jefferson Ave., Ste 100, Redwood City, CA 94063
10.2 Data Protection Officer
For EU/UK residents, you can contact our Data Protection Officer at: dpo@anyteam.com
10.3 Exercising Your Rights
To exercise your privacy rights or submit a data request:
Email: privacy@anyteam.com
Use our online privacy request form at: [privacy request portal]
Write to us at the address above
10.4 Supervisory Authority
EU/UK residents have the right to lodge a complaint with their local supervisory authority if they believe our processing of their personal data violates applicable law.
11. CALIFORNIA CONSUMER PRIVACY ACT (CCPA) DISCLOSURES
11.1 Information We Collect
In the past 12 months, we have collected the following categories of personal information:
Identifiers: Name, email address, IP address, device identifiers
Commercial Information: Purchase history, payment information
Internet Activity: Website usage, application interactions
Audio/Visual Information: Voice recordings, screen content (with consent)
Professional Information: Job title, company, business contacts
Inferences: Insights derived from your data usage patterns
11.2 Sources of Information
We collect information from:
Directly from you when you use our Services
Your devices and connected services
Third-party integrations you authorize
Public sources and business databases
11.3 Purposes for Collection
We collect information for the business purposes described in Section 2 of this Privacy Policy.
11.4 Information Sharing
We may share information with service providers, legal authorities, and in business transfers as described in Section 3.
11.5 No Sale of Personal Information
We do not sell personal information to third parties. We may share certain information with service providers for business purposes as described in this Privacy Policy.
11.6 Your CCPA Rights
California residents have the right to:
Request disclosure of personal information collected
Request deletion of personal information
Opt-out of the sale of personal information
Non-discrimination for exercising CCPA rights
To exercise these rights, contact us at privacy@anyteam.com or use our privacy request portal.
This Privacy Policy is effective as of the Last Updated date above.